Immigration Support for
Non-EU Nationals
Relocating to Romania

From work permits and long-stay visas to residence registration and full employer compliance — Nestlers Group manages every step of the process for third-country nationals entering Romania's workforce.

What's Included in Our Non-EU Immigration Service

Every engagement covers the complete compliance stack — not just permit processing, but all the upstream legal and employer obligations that determine whether your workers can lawfully start and continue working in Romania.

Work Authorization Filing

Full preparation and submission of the work permit (Aviz de Angajare) for non-EU nationals. We verify quota availability, gather documentation, and track every application through the General Inspectorate for Immigration (IGI).

Long-Stay Visa (D Visa)

Once the work permit is granted, we support the employee in applying for the National Long-Stay Visa at the Romanian consulate in their home country — including document preparation and checklist coordination.

Residence Permit (IGI)

After arrival in Romania, we handle the full residence permit application at IGI — within the mandatory 30-day window — including appointment scheduling, file submission, and follow-up until the permit is issued.

Health Insurance Enrollment

Non-EU nationals require proof of health insurance for their visa and permit applications. We advise on compliant health insurance options and integrate enrollment into the overall immigration timeline.

Background & Security Checks

We coordinate the criminal record certificates and security clearance documents required from the worker's home country and from Romania — ensuring nothing is missing when files are submitted.

Employer Compliance Monitoring

Ongoing tracking of permit validity, renewal deadlines, IGI notifications, and labor inspectorate obligations — so your HR team is never caught off-guard. We file extensions before they expire.

Inbound Employers - Hiring Non-EU Nationals into Romania

Hiring third-country nationals — whether from Asia, the Middle East, Africa, or beyond — is considerably more complex than hiring EU citizens. Romania's immigration framework imposes obligations at every step: quota limits, employer sponsorship, consular coordination, and ongoing IGI reporting.

Nestlers Group covers each of these obligations so your HR team doesn't have to navigate them alone.

Work permit (Aviz de Angajare) — employer and employee applications
Income tax registration and reporting (D112 declarations)
Health insurance enrollment and compliance
Social security analysis based on applicable treaties
Background screening coordination — Romania and home country
Labour contract drafting compliant with Romanian Labour Code
Posted worker notifications and secondment documentation
Periodic billing on fixed-cost model — no surprises

The AI Problem Most Companies Miss

Without a valid AI certificate in place before Day 1 of the posting, the Romanian social security stage kicks in immediately — creating dual liability and potential penalties.

We file applications proactively and track renewal windows so your postings are never exposed to unexpected social security costs.

Posting Workers from Romania Internationally

Romanian employers sending non-EU national employees to work temporarily in other EU member states face a layered compliance challenge — Romanian labor law, host country rules, and EU posting directive requirements all apply simultaneously.

We map out every obligation for both the sending employer and the receiving country so your postings are always legal, documented, and defensible under any inspection.

A1 Certificate application and compliance (social security)
PWD notifications in destination EU countries
12/18-month posting thresholds and long-term posting monitoring
Host country payroll and minimum wage requirements
Tax residency analysis and applicable treaty positions
Labor inspection risk management
Bi-lingual documentation for all labor inspections

Non-EU Nationals in Romania — Employers Ask

The most common questions HR teams and employers have before starting.

What payroll laws apply to non-EU workers in Romania?

Temporary workers employed in Romania are subject to a 10% flat-rate income tax, 25% pension contribution (employee), and 10% health insurance contribution — the same as Romanian employees. The employer contribution is a 2.25% labor insurance premium. A detailed social security analysis is required depending on the worker's home country and any applicable bilateral treaties Romania has signed.

Do non-EU nationals require a separate work permit for Romania?

Yes. Under Romanian immigration law (OUG 194/2002), non-EU nationals must obtain a work authorization (Aviz de Angajare) before starting employment. This is obtained by the employer from the General Inspectorate for Immigration (IGI). The work permit is tied to a specific employer and role, and changing employers requires a new permit application.

What happens when a temporary worker's pay exceeds Romanian thresholds?

If the Romanian minimum threshold (RMMB) is exceeded, an A1 certificate for continued home-country social security is not automatically valid — Nestlers Group analyses all thresholds proactively and alerts clients before the thresholds are breached. On Day 75 of any posting, an automated compliance check is triggered, with full documentation completed before Day 90 to avoid labor inspectorate exposure.

Can Nestlers handle large-scale or unusual immigration workflows?

Yes. We regularly support employers in construction, logistics, agriculture, and hospitality who need to rapidly scale non-EU workforces — managing 50–500+ permits simultaneously with full compliance documentation. Our team is experienced in batch processing, coordinating with multiple consulates, and managing IGI relationships for volume employers.

How long does the full immigration process take for a non-EU national?

The end-to-end process — from work permit application to the employee legally starting work in Romania — typically takes 60–90 days. This includes the work permit processing time (30–60 days at IGI), the D visa appointment at a Romanian consulate, and the post-arrival residence permit registration (within 30 days of entry). Planning ahead is critical: Nestlers Group builds your timeline from day one so there are no bottlenecks.

What is Romania's annual immigration quota and how does it affect us?

Romania sets an annual quota for newly admitted non-EU workers, announced by Government Decision each year. Once the quota is exhausted, no new work permits can be issued until the following year. Nestlers Group monitors quota consumption in real time and advises clients on optimal filing timing to secure permits within the available window.

Start with a compliance assessment

Tell us your workforce profile — where your workers are coming from, where they're going, and how long — and we'll map every payroll, tax, and social security obligation.