Business visas for Romania — invitation letters and Schengen-ready filings
Letter of invitation drafting, business visa applications and end-to-end coordination for short-term commercial trips into Romania and the EU — for inbound delegations, supplier audits, board meetings and conference attendance.
Trusted by global employers, scale-ups and Fortune 500s
Why it matters
Business travel into Romania and the wider Schengen Area should never be the bottleneck on a deal. We prepare the invitation letter, lodge the visa file and coordinate every authority touchpoint so your visitor lands on time. Whether you're sending talent out of the European Union or bringing them in, our specialists handle the full lifecycle on both sides of the border.
Topics & coverage
Why Nestlers
Built to own the complexity behind business visas.
We own every case
Visas, permits and edge cases driven to closure by named case managers — never bounced back to HR.
Local immigration expertise
Direct relationships with authorities in our core markets, extended through vetted partners worldwide.
Immigration plus everything around it
Pair immigration with relocation, payroll and EOR under one engagement.
Senior advisors on call
Complex routes and appeals handled by mobility specialists — usually answering within hours.
From one transfer to thousands
Single hires or multi-country mobilisations — the process flexes with your volume.
Inspection-ready since 2007
Nearly two decades of casework. Every file built to stand up to authority review.
Invitation letters that pass first-review at every consulate
We draft the Letter of Invitation in the format consulates expect, attach the right corporate evidence and notarise where required. Your guest receives a clean, embassy-ready package — not a templated PDF that gets bounced.
- Romanian-format LOI with corporate references
- Notarial authentication where required
- Coordination with the inviting Romanian entity
- English + local-language versions
Visa filing handled end-to-end (minus the biometrics)
We manage the full application lifecycle — slot booking, document review, fee payment, status follow-up — so the only step left to your traveller is the in-person biometric appointment.
- Schengen C-type and national D-type filings
- VFS / TLScontact appointment coordination
- Real-time status tracking
- Expedited follow-up with consulates
Service catalogue
Every sub-service in this practice
Two focused deliverables — the invitation file and the visa application itself — covering every short-term commercial trip into Romania.
Business visa services
Drafting the Letter of Invitation (LOI)
Preparation of the invitation letter and related supporting documentation required for a business visa application.
Visa application
Management of the business visa application process, including preparation, coordination and follow-up — excluding any steps requiring the applicant's direct attendance.
How it works
A clear, four-step engagement
Brief
Share the visitor's nationality, purpose and dates — we confirm the right visa route.
Draft
We prepare the invitation letter and supporting evidence.
File
Application lodged at the consulate; we track to decision.
Land
Optional airport pickup and onward immigration support on arrival.
Where we deliver from
Local Expertise. 60+ partner countries.
We employ, file and advise directly from our own entities in Romania, Moldova, Serbia, Bulgaria, Brazil and Colombia — and partner with vetted specialists in 60+ more countries to support your inbound and outbound EU mobility.
Bucharest
Romania
Headquarters
Chișinău
Moldova
Eastern hub
Belgrade
Serbia
Western Balkans hub
Sofia
Bulgaria
EU South-East hub
São Paulo
Brazil
LATAM hub
Bogotá
Colombia
LATAM hub
Lisbon
Portugal
Iberian hub
Frankfurt
Germany
DACH hub
FAQ
Things our clients ask first
Standard turnaround is 5 business days. Express LOIs can be issued within 48 hours where the corporate documentation is already on file with us.
Let's start your move
Wherever you're going, we'll help you arrive.
Speak with a Nestlers mobility advisor. We'll map the right path for your business or family — typically within 24 hours.