Non-EU Recruitment
Managing the recruitment of non-EU talent across borders—whether sourcing skilled workers from Asia, Africa, or other regions—while handling complex immigration, work authorization, payroll, tax, and social security obligations can be challenging. Nestlers Group provides end-to-end non-EU recruitment and immigration solutions as a trusted partner for employers seeking full compliance, cost control, and operational efficiency.
Authorize us to handle the administrative and legal complexities, so you can focus on building your business and integrating your new international team.
Every engagement comes with the full compliance stack — from job posting strategy and candidate selection to all legal obligations that determine whether your workers can legally work in Romania.
What's Included in Our Non-EU Recruitment Service
Every engagement covers the complete compliance stack — no gaps in payroll processing, and all legal obligations that determine whether your workers can legally work in Romania.
Work Authorization Filing
Full preparation and submission of the work permit application for non-EU nationals. We handle the quota (if applicable), file the request with the General Inspectorate for Immigration (IGI), and coordinate with Romanian authorities.
Long-Stay Visa (D Visa)
We support the entire process for the National Long-Stay Visa (D/AM or D/AF) — including document preparation and embassy coordination.
Residence Permit (IGI)
After arrival in Romania, we handle the residence permit application (permis de ședere) — within the mandatory 30-day deadline. We manage appointment scheduling, file submission, and follow-up until approval.
Employer Compliance Monitoring
Ongoing monitoring of your non-EU workforce. We ensure continuous compliance with labor law, immigration rules, and social security obligations — with alerts 90 days before any permit or document expires.
Health Insurance Enrollment
We guide non-EU nationals on obtaining proper health insurance as required by Romanian immigration authorities and assist with enrollment into the Romanian public health system where applicable.
Background & Security Checks
We coordinate the required criminal record certificates and security clearance documents from the worker’s home country and from Romania — ensuring everything is submitted on time.
Inbound Employers – Hiring Non-EU Nationals into Romania
Hiring non-EU talent — whether from Asia, the Middle East, Africa, or beyond — is considerably more complex than hiring EU/EEA citizens. Romanian immigration framework, consular procedures, and ongoing legal obligations require expert guidance.
Our services include:
- Advisory on eligibility and documentation requirements
- Full management of work permit and long-stay visa applications
- Coordination with Romanian embassies and consulates
- Residence permit registration and extensions
- Integration with payroll, tax, and social security compliance
- Relocation support and family reunification assistance
- Ongoing monitoring to avoid compliance gaps
The #1 Problem Most Companies Miss
Without a solid compliance place before day 1 of the posting, Romanian social security may automatically be triggered — creating full liability and potential penalties.
We fix this by handling payroll, tax, social security, and immigration simultaneously so your non-EU hires are 100% compliant from day one.
Non-EU Temporary Workers Hired into Romania
Using non-EU temporary workers — whether from Asia, the Middle East, Africa, or beyond — comes with a unique set of compliance steps. Nestlers Group manages the entire process so you never have to worry about obligations.
Key support includes:
- Work permit and long-stay visa processing
- Residence permit applications and extensions
- Social security coordination (A1 forms where applicable or Romanian contributions)
- Payroll setup and withholding tax management
- Health insurance and medical checks
- Repatriation planning and exit procedures
Payroll & Tax Compliance for Non-EU Workers – What Employers Ask
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What paperwork is required to hire non-EU workers in Romania? Work permit, long-stay visa (D type), residence permit, criminal record certificate, medical certificate, and proof of accommodation.
Do non-EU temporary workers need a separate payroll in Romania? Yes in most cases. We set up compliant Romanian payroll with proper withholding taxes, social contributions (CAS, CASS, CAM), and integration with immigration status.
What happens when a non-EU worker’s posting ends in Romania? We manage the exit process, including residence permit cancellation, final tax clearance, and any required repatriation support.
Can Nestlers handle the payroll for my non-EU workforce? Absolutely. We provide full payroll processing, tax filing, and compliance monitoring tailored for non-EU employees.
Start with a compliance assessment
Tell us your workforce profile — where your workers are coming from, where they're going, and how long — and we'll map every payroll, tax, and social security obligation.
